[SAP] Month End and Year End Closing Operations
Month End Closing Operations
Module
Sr. No.
Process Description
T Code / Menu-path
Periodicity(D/W/M)
Person Responsible / Location
MM
1
Inventory balance
Programm ZBIL
Monthly
Logistic
MM
2
Inventory Revaluation
MR22
Logistics > Materials Management > Valuation > Change in Material Price > Change Material Prices
Monthly
Corporate Accounts
MM
3
Physical Inventory Differences-Post , after Physical counting
MI07 -
Logistics > Materials Management > Physical Inventory > Difference > Post
(+ MI01 MI04 )
Monthly
Depot/corporate accounts after prior approval from head of finance
MM
4
PO Closure
ME22N -
Logistics > Materials Management > Purchasing > Purchase Order > Change
Monthly
Purchase dept
SD
5
Check Billing Due List for the last days in the month
VF04 -
* *Logistics > Sales and Distribution > Billing > Billing Document > Process Billing Due List
Monthly
Logtistics/Sales Admin.
SD
6
General check of SD billing flows of Goods Issues without invoices
VL06F -
Information Systems > General Report Selection > Sales and Distribution >Shipping> Delivery Monitor
Monthly
Logtistics/Sales Admin.
FI
7
General account manual FI postings
FB50 / KE21N
Monthly
Corporate Accounts
SD
8
Release SD billing to Accounting
VFX3 -
Logistics > Sales and Distribution > Billing > Billing Document > Blocked Billing Docs
Monthly
Logtistics/Sales Admin.
COPA
9
Reconciliation between CO/FI/SD
KEAT
Accounting > Controlling > Profitability Analysis > Tools > Analyze Value Flows
Monthly
Reporting
FI &
COPA
10
Invoicing Regularisation of deliveries non invoiced
FB50
Accounting -> Financial Accounting-> General Ledger -> Document Entry-> FB50 - Enter G/L Account Document
Monthly
Reporting
FI-CO-SD
11
Ensure Return sale order -credit memo and transfer posting tally
KE24/MB51
Monthly
Sales Admin/Reporting/Accounts
Payroll
12
Running of payroll interface
NON STANDARD
Monthly
IT/Corporate Accounts
MM
13
Open next MM Period
MMPV Logistics > Material Managements > Material Master > Other > Close Period
Monthly
Manual orAutomated back ground job
FI
14
Open FI Posting Periods
OB52 Accounting -> Financial Accounting-> General Ledger -> Environment -> Current Settings -> S_ALR_87003642 - Open and Close Posting Periods
Monthly
Corporate Accounts
CO/IM
15
Settlement of Investment Orders to AUC
KO8G
Accounting > Controlling > Internal Orders > Period-End Closing > Single Functions > Settlement > KO8G Collective Processing
Monthly
Reporting
/Corporate Accounts
CO/IM
16
Settlement of Investment Orders to Fixed Assets
KO8G
Accounting -> Investment Management -> Internal Orders->Period-End Closing->Single Functions > Settlement>KO8G - Collective Processing
Monthly
Reporting/Corporate Accounts
FI
17
Depreciation Run
AFAB
-Accounting -> Financial Accounting-> Fixed Assets -> Periodic Processing -> Depreciation Run -> AFAB - Execute
Monthly
Reporting/Corporate Accounts
FI
18
Maintain Exchange Rates
OB08
Accounting -> Financial Accounting-> General Ledger -> Environment -> Current Settings -> S_BCE_68000174 - Enter Translation Rates
interface MEDECO
FI
19
Post Accrual / Deferral Entries
FBS1
Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Closing -> Valuate -> FBS1 - Enter Accrual/Deferral Doc.
Monthly
Corporate Accounts
FI
20
Post Recurring Entries
F.14
Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Recurring Entries -> F.14 - Execute
Depends on Nature of entry and target accrual dates
Corporate Accounts
FI
21
Reverse Accrual / Deferral Entries
F.81
Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Closing -> Valuate -> F.81 - Reverse Accrual/Deferral Document
Monthly
Corporate Accounts
FI
22
Receivables and Payables Regroupements
F101 Accounting -> Accounts Receivables ->Periodic Processing -> Closing -> Regroup -> F101 - Receivables/payables
Monthly
Corporate Accounts
FI
23
GR/IR Clearing
F.13Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Automatic Clearing -> F.13 - Without Specification of Clearing Currency
Monthly
Corporate Accounts
FI
24
Revaluation of Foreign Currency Balances
F.05Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Closing -> Valuate -> F.05 - Foreign Currency Valuation
Monthly/Weekly
Corporate Accounts
COCCA
25
Correction of FI documents for wrong cost centre entries
KB61
Accounting> Controlling > Cost Center Accounting > Actual Postings> KB61 Repost Line Items
Weekly/Monthly
CO
26
Period close in CO
OKP1Accounting > Controlling > Profitability Analysis > Actual Posting > Period End Closing > Transfer Cost Center costs > Assessment
Monthly
Reporting
CO-FI
27
CO-FI Reco
S_ALR_87013603
Accounting > Controlling > Cost Element Accounting > Information System > Reports for Cost and Revenue Element Acc > Reconciliation > CO/FI Reconciliation in CoCd Currency
Weekly/Monthly
Reporting
COPA
28
CO - PA assessment
KEU5Accounting > Controlling > Profitability Analysis > Actual Posting > Period End Closing > Transfer Cost Center costs > Assessment
Monthly
Reporting
COPA
29
Reconciliation between CO - CCA - COPA
GR55 ZTL8Accounting > Controlling > Cost Center Accounting > Information System > Tools > Report Painter >Report Writer > Report GroupZTL8 > Execute
Monthly
Reporting
COPA
30
RES1 Report execution and validation
KE30
Accounting > Controlling > Profitability Analysis > Information System > Execute Report
D/W/M
Reporting
FI
31
Balance Audit Trail
S_ALR_87100205 -
General Ledger >Periodic Processing > Closing > Document > Balance Audit Trail > All Accounts > S_ALR_87100205 - General Ledger from the Document File
Monthly
Corporate Accounts
FI
32
Compact Journal
S_ALR_87012289
Accounting -> Financial Accounting-> General Ledger -> Periodic Processing ->Closing > Report > General Ledger Reports >Document > General > Compact Document Journal
Monthly
Corporate Accounts
FI
33
VAT Liability
F.38General Ledger >Periodic Processing > Closing > Report > F.38 - Transfer Deferred Tax
Monthly
Corporate Accounts
FI
34
VAT Liability
F-32 Accounting -> Financial Accounting-> General Ledger -> Document Entry-> F-02 - General Posting
Monthly
Corporate Accounts
FI
35
Analyse GR / IR a/c to crystalise and close the liability in the GR / IR a/c to chase up invoices
FBL3N / F.13
(TEST run and without tick " only docs which can be cleared"
Monthly
Corporate Accounts
FI
34
Review and download the p& l and balance sheet
S_ALR_87012284 Ledger - Reporting -> Information System -> General Ledger Reports > Balance Sheet/ Profit and Loss Statement / Cash Flow ->General >Actual/Actual Comparisons ->S_ALR_87012284
Monthly
Corporate Accounts/
Reporting
IM
35
Investment Management Report
S_ALR_87013019
Accounting -> Investment Management -> Internal Orders->Information System ->Reports for Internal Orders ->More Reports
S_ALR_87013019
S_ALR_87012816 , S_ALR_87012824 , S_ALR_87012993 , S_ALR_87012994 :
Monthly
Reporting
IM
36
Investment Management Report
AW01N
Accounting > Investment Management > Fixed Assets >Asset > AW01N Asset Explorer
D/W/M
Reporting
YEAR END CLOSING OPERATIONS
Module
Sr. No.
Process Description
T Code / Menu-path
Preceding Dependency
Subsequent Process Impacted
Periodicity(D/W/M)
Person Responsible / Location
FI
1
Open FI Posting Periods
OB52Accounting -> Financial Accounting-> General Ledger -> Environment -> Current Settings -> S_ALR_87003642 - Open and Close Posting Periods
Open period 13
close Normal periods 1 to 12 initially.
Open Special Period 13 , only for non sales accounts ( exclude accounts 7*)
Allows all specific en year postings
Annual
Corporate Accounts
FI
2
End year Manual FI Postings
FB50Accounting -> Financial Accounting-> General Ledger -> Document Entry -> FB50 - Enter G/L Account Document
All specific postings for regularisationinvolving generation of and FI and non sales imapct
-commissions on sales
Annual
Corporate Accounts
FI
3
Fiscal Year Change for Fixed Assets
AJRWAccounting -> Financial Accounting-> Fixed Assets -> Periodic Processing -> AJRW - Fiscal Year Change
None
1/Calcul evaluation on next period
2/Posting to Assets Accounting in next Fiscal Year
3/reporting Budget
Annual
Corporate Accounts
FI
4
Open FI Posting Periods
OB52Accounting -> Financial Accounting-> General Ledger -> Environment -> Current Settings -> S_ALR_87003642 - Open and Close Posting Periods
CloseSpecial Period 13 to 16 to be closed after full & complete finalisation. of trial balance.
All processing involving generation of and FI Document not allowed in next posting period.
Annual
Corporate Accounts
FI
5
Fixed Assets Year-End Closing
AJABAccounting -> Financial Accounting-> Fixed Assets -> Periodic Processing -> Year-End Closing -> AJAB - Execute
After END closing period 13
=>Completion of Capitalization Activities and Posting of Final Depreciation Run for the Fiscal Year.
Posting to Previous Fiscal Year can not be continued after the year- end closing
Annual
Corporate Accounts
FI
6
Account Reconciliation for Fixed Assets
ABST2Accounting -> Financial Accounting-> Fixed Assets -> Periodic Processing -> Year-End Closing -> ABST2 - Account Reconciliation
After END closing period 13
=>
Completion of Capitalisation Activities and Posting of Final Depreciation Run for the Fiscal Year.
Rectification of reported errors on account of Capitalisation or depreciation
Annual
Corporate Accounts
FI
7
Vendors & Customers
F.07Accounting -> Financial Accounting-> Accounts Payable-> Periodic Processing -> Closing -> Carrying Forward -> F.07 - Balance Carry Forward
Scrutiny and closing of all Vendor & Customer accounts
Annual
Corporate Accounts
FI
8
Balance Sheet GL
F.16Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Closing -> Carrying Forward -> F.16 - Balance Carry Forward
Scrutiny and closing of all GL Balance Sheet accounts
Annual
Corporate Accounts
FI
9
P & L Items
F.16Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Closing -> Carrying Forward -> F.16 - Balance Carry Forward
Scrutiny and closing of all GL P & L accounts
Annual
Corporate Accounts
CO
10
Period close in CO
OKP1
Accounting > Controlling > Profitability Analysis > Actual Posting > Period End Closing > Transfer Cost Center costs > Assessment
FI closing done and FI period is closed for last month.
CO process and assessment cycle run,RES1 reporting
Annual
Reporting
CO-IM
11
Carry forward of open commitments for investment
KOCF
Accounting > Controlling >Internal Orders > Year-End Closing > Commitment Carryforward
Budgetory control on investment in next year
Annual
Reporting
COCCA
12
Checking overhead report(before and after assessment run)
S_ALR_87013611 , S_ALR_87013634 , S_ALR_87013635 , S_ALR_87013625
MIS reporting ????
Annual
Reporting
FI
13
Review and download the p& l and balance sheet
S_ALR_87012284 Ledger - Reporting -> Information System -> General Ledger Reports > Balance Sheet/ Profit and Loss Statement / Cash Flow ->General >Actual/Actual Comparisons ->S_ALR_87012284
Scrutinise & Download P& L and Balance Sheet
Year end
Annual
Corporate Accounts
IM
14
Investment Management Report
_ALR_87013019
List: Budget/Actual/Commit:
Accounting -> Investment Management -> Internal Orders->Information System ->Reports for Internal Orders ->More Reports :
S_ALR_87012816 , S_ALR_87012824 , S_ALR_87012993 , S_ALR_87012994 :
Special FI periods
closed
Reporting
Annual
Reporting
source :SAP Community network
页:
[1]